سياسة جمع التبرعات وإدارتها

Full text (English)

This Fundraising and Donation Management Policy outlines the principles, standards, and procedures guiding the fundraising activities of ejabh organization. The organization is committed to transparency, accountability, and ethical practices in all fundraising efforts, whether conducted through its official website, partner platforms, or international fundraising campaigns. This policy ensures that funds collected for humanitarian purposes, including water well projects and food assistance, are managed responsibly and used solely for their intended charitable purposes.

1. Purpose of the Policy

The purpose of this policy is to establish a comprehensive framework for the solicitation, acceptance, recording, management, and reporting of donations and fundraising proceeds. It safeguards donor trust, ensures compliance with U.S. laws and international regulations, and aligns with the mission and vision of ejabh organization.

2. Scope of the Policy

This policy applies to all board members, staff, volunteers, agents, and representatives of ejabh organization engaged in fundraising activities. It also applies to collaborations with third-party fundraising platforms and international partners.

3. Guiding Principles

• Integrity: All fundraising efforts must reflect honesty, accuracy, and transparency.
• Accountability: All funds received must be recorded, tracked, and reported in accordance with applicable laws and accounting standards.
• Donor Rights: Donors have the right to know how their funds will be used and to receive confirmation of their contributions.
• Compliance: All fundraising activities must comply with federal, state, and international regulations governing charitable solicitations.

4. Methods of Fundraising

ejabh organization may raise funds through the following means:

• Online donations via the official website.
• Partnerships with international crowdfunding and fundraising platforms.
• Direct appeals through email, social media, or community outreach.
• Grants and institutional donations from recognized organizations.

All fundraising campaigns must be pre-approved by the Board of Directors to ensure alignment with organizational priorities and compliance requirements.

5. Acceptance of Donations

The organization will accept monetary and in-kind donations that are consistent with its mission and values. Donations that compromise the integrity, independence, or reputation of ejabh organization will not be accepted. The Executive Committee must review any donation that carries potential conflicts of interest.

6. Management of Funds

All donations received will be deposited into designated bank accounts under the control of ejabh organization. Funds must be recorded in the accounting system, allocated according to donor restrictions (if any), and disbursed exclusively for approved programs and activities. The Finance Committee is responsible for overseeing financial management and ensuring accurate reporting.

7. Transparency and Reporting

The organization commits to publishing annual financial statements, including detailed fundraising and expenditure reports, which will be made available to donors, regulators, and the public. Donors will receive timely acknowledgment letters and receipts for their contributions. Periodic impact reports will highlight how funds have been used to support projects such as water wells and food distribution.

8. Monitoring and Evaluation

All fundraising activities will be regularly monitored and evaluated by the Board of Directors and independent auditors (where required). This process ensures continuous improvement, compliance with regulations, and accountability to stakeholders.

9. Roles and Responsibilities

• The Board of Directors: Provides strategic oversight and approval of major fundraising initiatives.
• Executive Director: Ensures implementation of this policy and supervises staff in fundraising operations.
• Finance Committee: Monitors financial compliance, fund allocation, and donor reporting.
• Volunteers and Staff: Adhere to policy principles and represent the organization ethically in all fundraising activities.

10. Review and Amendment of the Policy

This policy will be reviewed annually by the Board of Directors to ensure ongoing relevance, compliance with legal requirements, and alignment with organizational priorities. Amendments must be formally approved and documented.

Source: ejabh.io/fundraising-and-donation-management-policy